Careers

Front Desk & Office Administrator

As our Front Desk & Office Administrator you are the first point of contact for the Firm and will handle the flow of visitors, many of whom are startup company executives that are potential investments for Sierra. You will provide administrative support across the organization and ensure that the Firm maintains a professional environment and welcoming attitude to visitors and callers. View Full Description

The Position
As our Front Desk & Office Administrator you are the first point of contact for the Firm and will handle the flow of visitors, many of whom are startup company executives that are potential investments for Sierra. You will provide administrative support across the organization and ensure that the Firm maintains a professional environment and welcoming attitude to visitors and callers.

Reporting: The position is based in San Mateo, California, and reports directly to the Office Manager but provides support to the entire Firm. Sierra has 15 employees, all based in San Mateo.

Key Responsibilities/Objectives

  • Greet all visitors warmly and enthusiastically by name, direct to appropriate person
  • Answer and direct all incoming phone calls, check general VM daily
  • Maintain consistent organization & cleanliness of entire office & conference rooms
  • Ensure the kitchen, common areas and conference rooms always look “client-ready”
  • Assist guests with presentation setup (Airplay, HDMI, VGA)
  • Assist team members with special requests and projects
  • Organize and stock office & kitchen supply inventory daily
  • Responsible for ordering & delivery of daily office lunches
  • Maintain all common office equipment including printers, copiers, fax machines, postage, and audio video equipment
  • Maintain good working relationships with all outside vendors
  • Process and pay all invoices for the Firm using QuickBooks & Bill.com
  • Maintenance of Accounts Payable files, scan to Box and shred
  • Maintain/track Fixed Assets
  • Organize and execute quarterly events for our “Sierra Gives Back” program
  • Assist back office with quarter end and special projects

Candidate Background and Key Personal Attributes

  • Personality + high-touch service, confident & “can-do” attitude
  • Solid communication skills both written and verbal
  • Extremely organized and have a practice of keeping surroundings in working order
  • Keen attention to detail and recognizing when things are out of place
  • 2+ years proven work experience in a customer service oriented position
  • Proficient in Excel, Word and Gmail (Power Point experience a plus)
  • Previous work experience w/QuickBooks and/or general accounting experience a plus
  • Previous experience with Accounts Payable and reading/understanding invoicing
  • Aptitude to utilize resources when problem solving
  • Ability to work independently and in a small team environment

Potential for growth in the following areas if other tasks are mastered and time is available:

  • Compile, track, and report financial data from the Firm’s portfolio companies
  • Assist with the Funds’ quarterly close and annual audits
  • Assist with Limited Partner communications & Manage Limited Partner portal
  • Assist Finance team w/tracking of financing docs, board decks, and stock certificates
  • Prepare monthly bank reconciliations for all funds.

All qualified candidates please contact

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